The Federal Government Has Increased Oversight and is Cracking Down on Procurement Integrity Act violations under FAR 3.104. In Addition to Criminal Defense Law You Should Also Understand the Procurement Process – The End Result Depends on It.
The Procurement Integrity Act (PIA) makes it clear that the release of source selection in government contracting and contractor bid or proposal information is strictly prohibited. The statute also provides that former federal government employees who served in certain positions on a procurement action or contract in excess of $10 million is also prohibited for one year from receiving compensation as an employee or consultant from that procurement contractor. Problems frequently arise and it is important to seek legal representation immediately from a defense attorney that understands the relevant laws.
Getting charged with obtaining procurement information, allegations of receiving personal profits can lead to harsh penalties under the PIA and FAR 3.104. Many of the criminal cases involve government contracting officers that evaluate bid proposals from potential suppliers and award government contracts that were the most appropriate and advantageous for the needs of government.
Government contractors involved in procurement integrity violation cases should make sure that they have criminal defense lawyers that really understand federal government contract law. Without this experience, not only does the government have an advantage in a criminal case, but the defendant’s criminal defense can be in serious jeopardy. When companies understand the various nuances a criminal trial that involves any type of PIA Violations, False Claims etc. they can make better decisions.
When an awardee has to defend a bid protest under these circumstances, information gathered could also lead to more serious penalties such as debarment or suspension, and ultimately a government investigation. How companies proceed under these circumstances is very important. The facts of each case are important and highly relevant the outcome. Whether there is preferential treatment to one contractor over another by the government is also a major concern.
Congress amended the Procurement Integrity Act(PIA) and its violations to focus on the regulation of relationships between government employees that are involved in the procurement process and contractors bidding on federal government contracts.
48 CFR 303.104-7 and FAR Violations or possible violations of the Federal Procurement Integrity Act.
What must the agency do when put on notice?
(a) (1) The contracting officer shall submit to the head of the contracting activity (HCA) for review and concurrence the determination (along with supporting documentation) that a reported violation or possible violation of the statutory prohibitions has no impact on the pending award or selection of a contractor for award.
(2) The contracting officer shall refer the determination that a reported violation or possible violation of the statutory prohibitions has an impact on the pending award or selection of a contractor, along with all related information available, to the HCA. The HCA shall –
(i) Refer the matter immediately to the Associate Deputy Assistant Secretary – Acquisition (ADAS-A) for review, who may consult with the appropriate legal office representative and the Office of Inspector General (OIG) as appropriate; and
(ii) Determine the necessary action in accordance with FAR part 3.104-7(c) and (d). The HCA shall obtain the approval or concurrence of the ADAS-A before proceeding with an action.
(b) The HCA (non-delegable) shall act with respect to actions taken under the Federal Acquisition Regulation (FAR) clause at 52.203-10, Price or Fee Adjustment for Illegal or Improper Authority.
Purpose of 41 USC 423 and FAR 3.104
Under 41 USC 423, the Procurement Integrity Act puts certain restrictions on and invokes penalties for, the conduct of government procurement officials and contractors during the procurement process. The primary problem that Congress sought to correct was to avoid the appearance of impropriety in federal procurement policy and to avoid favors in exchange bidding information.
Procurement law prohibits any level of preferential treatment when working on federal projects or submitting proposal documents. Contracts relating to the spending of public funds require the highest degree of public trust and an impeccable standard of conduct
During the procurement planning stages, companies must be extremely careful how they interact with government officials. The focus of the PIA is not just intended for communication with contracting officials. It also addresses using inside information about an upcoming project from the end user, that participates in the various aspects of the procurement.
- Incumbent contractors should be extra careful not to seek internal information that would give them an edge.
- Under the PIA statute, FAR 3.104, 5 CFR 2641 and agency regulations, there can simply be no conflicts of interest or improper disclosure or receipt of procurement information.
- If you are contemplating filing a bid protest alleging violations of the PIA, you must first ensure that you have reported the matter to the contracting agency with 14 days of becoming aware of the possible violation.
The PIA statute also allows the contracting agency an opportunity to promptly investigate the allegations and to take the appropriate remedial action. See 41 USC 423 (e)(3); Honeywell Tech. Solutions, Inc., B-400771, B-400771.2, Jan. 27, 2009, 2009 CPD para. 49 at 9.
Violation Tips for Government Employees
Government employees are required to inform supervisors when a bidder contacts them about possibly working for them. If that employee is participating in a procurement over $100,000.00, he or she must disqualify themselves from participation in the procurement or simply reject the offer.
- There are also certain restrictions when an employee leaves the government that also regulate subsequent relationships with government contractors. See 5 CFR 2641.
Violations and Penalties
PIA violations penalize former federal procurement office and policy officials from knowingly disclosing or contractors from knowingly obtaining “contractor bid or proposal information or source selection information before the award of a federal contract to which the information relates.
Individuals or contractors that violate the personal conflict of interest sections of FAR 3 are subject to tough administrative and civil penalties.
For example, administrative penalties for such violations include: giving up all profits under the contract; termination for default; suspension and debarment or any other appropriate penalty. See also 41 USC 423(h) and FAR Part 3.104 and 5 USC 2641.
- Criminal penalties for PIA violations for proposal information conduct can cost you imprisonment of up to five years, fines, or both.
- Civil penalties. Companies can also be subject to civil penalties of $50,000 for individuals or $500,000 for business entities.
- The federal government can also cancel the procurement, rescind the contract, or even start suspension and debarment actions against you.
Questions and Answers
- What should you do if you are made aware of bidding information that you otherwise would not be entitled to receive?
- You should immediately notify the procurement contracting officer or respective federal agency.
- What must you do before filing a bid protest alleging PIA Violations?
- A. Bid protest procedures and agency regulations require that you must have notified the agency 14 days prior.
For immediate help in a government investigation for Procurement Integrity Act violations under FAR 3.104 or federal criminal case, call 1-866-601-5518.