Small businesses that are bidding on government contracts must be aware of the risks of hiring management level employees from a Why OHA Reverses SBA Area Office Totality of the Circumstances Affiliation Rule Analysiscompetitor or a company where there have been previous relationships. Although the person has left the other company, the SBA’s investigation after a small business size protest is filed can prove to be disastrous. More specifically, the catch all analysis under SBA affiliation rules – totality of the circumstances could be a problem

In a recent case, the SBA Office of Hearings and Appeals (OHA) reversed the SBA’s Small business size determination decision found affiliation based on the totality of the circumstances.

The case was reversed mainly because the SBA’s size determination analysis as to the role of a key employee was flawed and not supported by the record. What the SBA found was that the Appellant’s resume  showed that he held two positions as a key employee. His duties included provided PMO  level support to human resources, accounting, and operational activities. The Appellant also served as vice president at another company.

The question for OHA was whether the facts in the size protest record showed  that the Appellant’s company and the second company demonstrated interactions between them that were so suggestive or reliance as to cause the businesses to become affiliated. OHA found that the size protest record lacked support.

Totality of the circumstances rule requires an analysis of control: The rule for finding small business affiliation under the totality of the circumstances must include an analysis of control between the two companies. A mere connection between two businesses does not by itself cause affiliation.  When the SBA fails to assess elements of control, it’s small business size determination under the totality of the circumstances will more than likely be upheld on appeal.

Here OHA found that the SBA Area Office lacked any explanation of the facts to support affiliation. A small business size determination must show how the two firms have the power to control each other. In this size appeal decision, OHA looked for a detailed analysis from the SBA and not a mere conclusion. Citing Size Appeal of Human Learning Sys., LLC, SBA No. SIZ-5769, at 11 (2016).

SBA Affiliation Rules — Key Employee’s Title Alone Will Not Suffice Under the Totality of the Circumstances Test

When the Area Office looks at key employees under SBA affiliation rules who may have served in positions at the alleged affiliates business, it is required to look beyond an employee’s title. OHA found that key employees are those positions that have a critical influence or substantive control over the operations or management of the alleged affiliated business.  A Director of Operations is one example of being a key employee that OHA may consider as having the ability to control. However, each size protest case is very fact-specific.

Business owners or key management executives must look carefully at the organization of staff members.  Paying special attention to hiring incumbent personnel is critical. This is especially true when you plan to use the incumbent as a teaming partner or subcontractor.

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For help or legal counsel in a small business size protest case or a size appeal to OHA, call our SBA attorneys at 1-866-601-5518.